Faculty Review Committee

Policy Memorandum No. 98

Policy Memorandum No. 81, Faculty Review Committee (Clarified)

Recommended by the Commission on Faculty Affairs
Approved by University Council: November 7, 1988
Approved by the President: November 7, 1988
Effective: Immediately

In May, 1987, the University Council, on recommendation of the Commission on Faculty Affairs, approved a policy establishing a Faculty Review Committee. This policy was set forth in Policy Memorandum No. 81, dated May 18, 1987. On November 7, 1988, University Council, again acting on recommendation of the Commission on Faculty Affairs, took action to modify the policy with regard to membership and chairmanship.

Heretofore, the workload of the committee was such that it imposed an unreasonable burden on the the membership and caused unreasonable delays in the grievance and promotion and tenure processes. The policy is written to expand the membership and remove the Vice President of the Faculty Senate as chair. It calls for the appointment of a faculty member as chair of the committee by the President of the Faculty Senate, in consultation with the cabinet. The policy also sets forth revised wording for the FACULTY HANDBOOK.

Following is the text of the policy as adopted by Council.

Whereas the Faculty Review Committee (FRC) was established to perform certain functions in the faculty grievance process and in the promotion and tenure process, and

Whereas the FRC currently includes one faculty member from each college and one each from the Library and the non-college-based Extension Division faculty, and

Whereas Committee members, at the time of their initial appointment, are currently required to have served within three years on their college or equivalent promotion and tenure committee, and

Whereas the Vice President of the Faculty Senate currently serves as chair without a vote, and

Whereas the workload of the FRC is such that it imposes an unreasonable burden on the committee's membership as presently constituted, and

Whereas the workload also imposes an unreasonable burden on the Vice President of the Senate who is expected to perform numerous other duties such as chairing the Commission on Faculty Affairs (CFA) and speaking for the Senate and CFA at University Council, and

Whereas the pool of faculty members from certain colleges, who are currently eligible to serve on the FRC, is quite small, and

Whereas it has proved impossible for the FRC to investigate grievance, conduct a hearing (if applicable), complete its deliberations, and forward its recommendation to the Step Three Administrator and to the grievant within twenty week days after receipt of the grievance,

Now, Let It Be Resolved that the FRC be expanded to include two faculty members from each college and two each from the Library and the noncollege-based Extension Division faculty, and

Let It Further Be Resolved that committee members, at the time of their initial appointment, must have served at some time in the past on their college or equivalent promotion and tenure committee (but not necessarily within the past three years), and

Let It Further Be Resolved that, in the event that no eligible faculty members from a particular college or the Library or the non-college-based Extension Division can be identified who is willing and able to fill a vacant position on the FRC, the faculty of the respective college or other unit would be asked to nominate two tenured faculty members (from among those who would not normally be eligible), the final appointment being made by the Faculty Senate President in consultation with the Senate Cabinet, and

Let It Further Be Resolved that the Vice President of the Faculty Senate be replaced as FRC Chair by that member of the faculty appointed by the President of the Faculty Senate in consultation with the Cabinet, and

Let It Further Be Resolved that the FRC report annually to the Faculty Senate Cabinet on the number of cases handled, their disposition, and on the effectiveness of the review process, and

Let It Further Be Resolved that the second sentence of the seventh paragraph of section 2.11.4 of the FACULTY HANDBOOK be changed, and a third sentence added, as follows: "The Committee will formulate a written recommendation regarding disposition of the grievance and will forward its recommendation to the Step Three Administrator and to the grievant. The committee will act on a grievance as expeditiously as possible, where feasible within thirty (30) work days after its receipt; however, it is recognized that this preferred deadline may prove impossible to meet, particularly during the summer or when a hearing is involved."

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President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm98