Registration of Student Organizations

Policy Memorandum No. 96

Recommended by the Commission on Student Affairs
Approved by University Council: May 2, 1988
Approved by the President: May 2, 1988
Effective: Summer 1988

At the recommendation of the Commission on Student Affairs and with approval of the Commission on Faculty Affairs, University Council took action to abolish the Student Constitutional Affairs Board, a subcommittee of the Commission on Student Affairs, and replace it with a registration procedure for student organizations. The intent of the policy is to release smaller student organizations and interest groups from the requirement of having a formal constitution in order to use University facilities. The policy also provides a means of ensuring that appropriate faculty/staff advisors/coaches are protected from liability.

Following is the text of the policy as adopted by Council

Resolved the Student Constitutional Affairs Board be abolished as a subcommittee of the Commission on Student Affairs and be replaced by a registration procedure which includes the following:

  1. In order to become a Registered Student Organization, a student group must submit registration documents annually to the Office of Student Organizations. The Commission on Student Affairs must approve the registration documents in order for a student group to become registered. Registered student organizations should be afforded the privilege to conduct activities at Virginia Tech, and be of three types:

    1. those designated as "primarily academic in nature" by a Dean or Department head who assigns an academic advisor the assignment of whom is recorded on the registration form,

    2. student organizations which have a faculty or staff advisor/coach, the assignment of whom is specified by an appropriate supervisor,

    3. other student organizations which do not have faculty advisors.

  2. The Virginia Tech Honor System and all student organizations with representatives to the Commission on Student Affairs will not be required to register but must maintain constitutions. These constitutions must be congruent with University policies and procedures. They must state that all constitutional revisions must be approved by the Commission on Student Affairs. The Commission will investigate and rule on allegations of violations of University policies and organizational constitutions.

  3. The Commission on Student Affairs will evaluate and rule on allegations of violations of registration policies and take action against organizations found in violation of University policies. The Commission will enact all regulations concerning registered student organizations.

  4. During the summer, the Office of Student Organizations is authorized to grant temporary summer registration on student organizations. The Commission on Student Affairs must approve the registration documents in order for a student group to become registered for the balance of the year.

(Revised by joint CFA/CSA committee.)

PET:gf


President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm96