Consulting Activities for Extension Faculty

Policy Memorandum No. 88

Recommended by the Commission on Extension
Approved by University Council: March 7, 1988
Approved by the President: March 7, 1988
Effective: Immediately

Policy regarding consulting activities of extension faculty is set forth in the FACULTY HANDBOOK. The intent of the policy and procedures stated in this resolution is to give further assurance that consulting approval is not granted for assistance that is the normal responsibility of faculty members within the Extension Division.

Following is the text of the resolution as adopted by the University Council.

WHEREAS, the University has adopted a policy and procedures on con sulting activities and outside employment, as set forth in Section 2.15 of the FACULTY HANDBOOK; and

WHEREAS, the guidelines stipulate that faculty members may enter into consulting arrangements, provided that:

  1. Such advice is not part of their normal responsibility to the University and is not normally provided through the University's Extension Division;

  2. The work undertaken contributes to their professional development; and

  3. The work can be accomplished without interference with their assigned duties...; and

WHEREAS, the conditions set forth in this existing University policy adequately cover the potential consulting activites of Extension faculty;

BE IT RESOLVED THAT all Extension faculty are covered by the provisions of Section 2.15 of the University FACULTY HANDBOOK;

BE IT FURTHER RESOLVED THAT in accordance with Section 2.15 of the FACULTY HANDBOOK, additional restrictions on the consulting activity of faculty may be imposed by one or more of the Colleges or Divisions of the University.

Council also approved the following text setting forth the University's Consulting Policy and Procedures.

Pursuant to the University's policy and procedures on consulting activities as outlined in Sectin 2.15 of the FACULTY HANDBOOK additional restrictions may be imposed on the consulting activity of Extension Division faculty members. These restrictions are imposed to give further assurance that consulting approval is not granted for assistance that is the normal responsibility of faculty members within the Extension Division.

It is recognized that the public service responsibilities of the Extension Division are broad and, thus, program assistance parameters are difficult to define. Consequently, the following procedures are designed to provide judgmental decisions by appropriate supervisory staff for consulting requests in ambiguity areas of program responsibilities.

  1. Consulting request form is sent to the department head or immediate supervisor along with a letter outlining the nature of the consulting activity and why it falls outside the normal responsibilities of the Extension Division. Typically, consulting activ ities do not involve University sponsorship.

  2. The department head or immediate supervisor reviews the consulting request and approves/disapproves. If approval is granted, the request is sent to the college dean for approval. Final approval must be granted by the Provost through the Vice Provost for Extension. If disapproval is exercised at any level, the request is sent back through the department head or supervisor to the faculty member along with an explanation for the action.

  3. Decisions for the approval/disapproval will be based upon, but not limited to the following:

    1. Consistent with guidelines stipulated in Section 2.15 of the FACULTY HANDBOOK.

    2. Is the area of consulting within or outside of normal Extension responsibilities?

    3. Is it within the allotted consulting days?

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President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm88