Faculty Review Committee

Policy Memorandum No. 81

Recommended by the Commission on Faculty Affairs
Approved by University Council: May 18, 1987
Approved by the President: May 18, 1987
Effective: Immediately

Heretofore, if the Provost has not concurred with a positive recommendation on tenure and promotion from the University Committee on Promotion and Tenure, the faculty member has appealed to the Faculty Senate Committee on Reconciliation, which is not normally a committee of record. The Reconciliation Committee has requested that it be absolved of this responsibility. In response, the Commission on Faculty Affairs and University Council approved establishment of a Faculty Review Committee to handle this responsibility. In addition, this Committee will review faculty grievances which have not been resolved at Step Two and make recommendations to the Step Three administrator.

Following is the text of this Resolution as adopted by the University Council:

Whereas eighty-nine percent of the faculty members responding to the self study question concerning faculty grievances, agreed or tended to agree that faculty members need to be involved in the grievance process, and

Whereas no faculty group presently constituted performs this function, and

Whereas under present policy, when the Provost does not concur with a positive recommendation from the University Committee on Promotion and Tenure, the Faculty Senate Committee on Reconciliation, not normally a committee of record, becomes a committee of record to whom the faculty member may appeal, and

Whereas the Reconciliation Committee has requested that it be absolved of this responsibility, and

Whereas the interests of the faculty require that a faculty group perform these functions,

Therefore be it resolved that a new standing committee be established by the Faculty Senate, named the Faculty Review Committee, with membership and duties as indicated in the following FACULTY HANDBOOK revisions.

Section 1.4.2

Change the first sentence of the fifth paragraph to read:

The following standing committees aid the Faculty Senate in performing its functions: Cabinet, Committee on Committees, Credentials and Elections Committee, Committee on Reconciliation, and Faculty Review Committee.

Add the following paragraph to the section:

The Faculty Review Committee includes one faculty member from each college and one each from the Library and the non-collegiate extension division faculty. The Vice President of the Faculty Senate serves as chair without a vote. Committee members, who are appointed by the Faculty Senate President in consultation with the Senate Cabinet, must, at the time of their initial appointment have served within three years on their college or equivalent promotion and tenure committee. Members may not serve on a University or college promotion and tenure committee and on the Faculty Review Committee, simultaneously. The functions of this committee are: (1) to provide faculty review of faculty grievances (see Section 2.10.2); and (2) to consider appeals in the promotion and tenure process, when the Provost does not concur with a positive recommendation from the University Committee on Promotion and Tenure (see Section 2.7.6.2).

Section 2.7.6.2

Replace the last three sentences of the sixth paragraph with:

The faculty member may appeal to the Faculty Review Committee. The committee will investigate the case and make a written recommendation to the President. The President's decision will be final.

Section 2.10.1

Change the third sentence of 3. to read:

Should these efforts be unsuccessful, the faculty member may request the assistance of the Faculty Senate Committee on Reconciliation in fashioning an equitable solution at the initiation of the grievance procedure.

Change the fifth sentence of 3. to read:

If the assistance of this Committee has not been requested, or if this Committee determines that it cannot provide assistance in the matter within the time limits indicated, or if the faculty member is not satisfied with recommendations of the Faculty Senate Committee on Reconciliation, the faculty member may pursue the issue through the following procedure.

Section 2.10.2

Replace 3. Step Three with:

3. Step Three: If the second step written response is not acceptable, the faculty member should send the Grievance Form with the appropriate Step Three request checked, indicating to the Step Two administrator the desire to advance the grievance; the Step Two administrator will forward immediately one copy of the grievance to the Step Three administrator, typically a Vice President or the Provost, and a second copy of the grievance to the Vice President of the Faculty Senate, chair of the Faculty Review Committee.

The Vice President or Provost, or appropriate designee, shall contact the faculty member within five (5) week days to acknowledge receipt of the Step Three grievance.

The Faculty Review Committee will review the grievance, may interview the principals, and may conduct such other investigation as it deems appropriate. The Committee will formulate a written recommendation regarding disposition of the grievance and will forward its recommendation to the Step Three administrator and to the grievant within twenty (20) week days after receipt of the grievance.

A meeting shall be held within ten (10) week days after receipt of the Faculty Review Committee's recommendation. The faculty member and the Step Three administrator shall determine if other than those present in the previous step hearing should be present.

Following this meeting the Step Three administrator will respond in writing to the grievant within ten (10) week days.


President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm81