Leave Policy for Faculty on Restricted Appointments

Policy Memorandum No. 61

Recommended by the Commission on Faculty Affairs
Approved by University Council: April 15, 1985
Approved by the President: April 15, 1985
Effective: July 1, 1985

Because faculty members sometimes accrue annual leave and sick leave benefits while employed under a grant and use those benefits while employed on a different grant, the Commission on Faculty Affairs, with the cooperation of the Commission on Research, developed this resolution to address the problems of fiscal dislocations that have occurred in such circumstances and also to restrict those benefits for faculty members on limited appointments with the University. The resolution, as adopted by University Council under the title "Leave Policy for Faculty on Restricted Appointment," follows:

WHEREAS, the current leave policy is primarily for faculty on continuing appointments, and

WHEREAS, applications of this policy in the case of faculty on restricted appointments, most notably Research Associates, can lead to serious fiscal dislocations where such faculty are employed on short-term contracts, and

WHEREAS, these fiscal dislocations can in turn lead to a significant decrease in research or other efforts and to consequent nonfulfillment of contractual obligations,

THEREFORE BE IT RESOLVED that the FACULTY HANDBOOK should be amended as follows:

Section 2.11.1.1 (new)

Appointments to the General Faculty may be made, for which there is presumption or consideration of renewal. Such appointments are called "restricted" and should be so designated, with a specified term, in the letter of appointment. They are in contrast to renewable term appointments (often called "probationary" or "tenure track" appointments), tenured appointments, continued appointments, and year-by-year appointments of administrative faculty, all of which are categorized as "permanent" appointments. Restricted appointments are commonly made in the cases of Research Associates employed to work on projects with external funding, Visiting Professorships, and other temporarily available faculty positions. Faculty members on restricted appointments earn sick leave at the rate of 10 hours per month under the policy which was standard for all faculty members prior to September 1, 1981 (see Section 2.12.6); sick leave will not extend beyond the date of termination of appointment. If faculty members are on calendar year restricted appointments, they earn annual leave at the same rate as permanent faculty (see Section 2.12.5) but earned annual leave must be taken during the term of appointment; accrued annual leave will not be paid on termination of appointment.

(NOTE: The policy of this section is effective July 1, 1985; faculty members who are on restricted appointments at that time will have sick leave credited retroactive to the start of all current or previous continual restricted appointments).

Section 2.12.5
Line 7:

. . . each calendar year or, FOR THOSE NOT ON RESTRICTED APPOINTMENT, may be paid. . .

Section 2.12.6
Line 1:

Delete "restricted or"

At the end of the second paragraph, add: All faculty members on restricted appointment have coverage under this previously existing sick leave policy (see Section 2.11.1.1).


President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm61