Guidelines for Events Sponsored by Student Organizations

Policy Memorandum No. 26

Recommended by Commission on Student Affairs
Approved by University Council: January 19, 1981
Approved by the President: January 19, 1981
Effective: September 1, 1981

The Commission on Student Affairs has had concern about its time-consuming responsibility of approving on a day-to-day basis the various events sponsored on campus by student organizations. Following a lengthy study, the Commission has recommended, and University Council and I have approved, new guidelines transferring from the Commission to the Office of the Vice President for Student Affairs and other administrative offices the power to approve such events, subject to appeal to the Commission. The intent of the change is to give the Commission on Student Affairs more time to address policy issues.

Under the change, approval of events sponsored by student organizations is controlled by policies governing the various facilities where the events are scheduled. The Commission on Student Affairs would review for approval only those events referred to it by an approving office or on appeal. Events planned for residence halls will be approved through the Housing Office; those planned in Squires Student Center are approved through the University Union; and events planned in all other areas of the campus are approved through the Office of the Vice President for Administration. Approved events will be registered with the Office of Student Organizations, which will provide a listing of registered events to the Commission every two weeks. Requests for approval must be submitted at least seven days in advance of an event or the advertising of an event.

Under this same new policy, general purpose bulletin boards are to be identified throughout the campus and labeled as such for use by students and student organizations to advertise such activities and events. Responsibility for the content of these boards is placed in the Division of Student Affairs. Each department andcollege will continue to maintain its own bulletin boards for academic and professional purposes.

The Office of the Coordinator for Student Organizations will work with the Commission on Student Affairs in implementing these new procedures.


President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm26