Policy for Classified Staff Teaching Courses

Policy Memorandum No. 156

Recommended by the Commission on Classified Staff Affairs
Approved by CSA: April 12, 1995
Approved by University Council: May 1, 1995
Approved by the President: May 1, 1995
Effective: Immediately

The University Council, on recommendation of the Commission on Classified Staff Affairs, unanimously approved a resolution to provide guidelines and a compensation policy for classified staff teaching classes at the university.

Following is the text of the resolution as adopted by University Council.

WHEREAS, the university may employ classified staff who possess the skills, credentials, and desire to teach undergraduate and graduate courses; and

WHEREAS, classified staff members do teach university courses; and

WHEREAS, the need for detailed guidelines for the employment of classified staff members to teach courses at the university has been recognized; and

WHEREAS, representatives of the Commission on Classified Staff Affairs and the university administration have developed said guidelines;

THEREFORE, LET IT BE RESOLVED, that the following policy is recommended to the Commission on Classified Staff Affairs for approval and submission to the University Council for their approval that it may become a part of the University's governance structure:

Policy for Classified Staff Teaching Courses

1.0 Purpose

The purpose of this policy is to outline the university's position regarding additional employment for classified staff teaching courses at Virginia Tech. Teaching classes refers to any paid employment within the university where the primary focus is teaching undergraduate or graduate classes outside the employee's normal responsibilities of his/her salaried university position. The policy seeks to provide guidelines for classified staff who do not teach classes as part of the normal responsibilities of his/her full-time job; individuals teaching classes as part of the normal position, such as staff who are responsible for teaching laboratory classes as part of their full-time classified position, would not fall under these guidelines. In addition, this policy only applies to classified staff who have full responsibility for teaching a class; occasional lectures in classes or short presentations do not apply under this policy.

2.0 Policy

Classified staff may seek additional or outside employment according to policy number 4070, Additional/Outside Employment, once approval has been granted by the employee's department head. Recognizing that the university may employ many classified staff who possess the skills, credentials, and desire to teach undergraduate and graduate courses, the following procedures were developed to provide guidelines and compensation for classified staff teaching classes at the university.

3.0 Procedure

1. Colleges may contact classified staff to request that they teach one course per semester. The employee must meet the criteria established for adjunct faculty as detailed in the Faculty Handbook, Section 2.3 Special Faculty Appointments, 2.3.1.3 Adjunct Faculty. Non-exempt classified staff typically will not be appointed as adjunct faculty; exceptions will be evaluated by the Associate Vice President for Personnel and Administrative Services.

2. The college concurrently initiates a request to the employee and the employee's department head and supervisor requesting that the employee teach a course. Included in the request should be the time the course will be taught and information regarding the qualifications required for adjunct faculty status. The employee and his/her supervisor will meet to arrange mutually acceptable work schedules.

3. Class meeting times preferably should be outside the normal working hours of the primary position. If class meeting times occur during the normal work schedule of the primary position, classified employees may: (1) use annual leave; (2) use compensatory leave; or, (3) at the discretion of the supervisor, work flexible hours to make up the time.

4. The department head reviews and approves/disapproves the request. Once approval is granted, the employee is responsible for ensuring satisfactory performance. Teaching classes is not considered part of the primary position and therefore will not be considered part of the performance evaluation process.

5. Compensation for teaching classes will be negotiated by the department and the employee teaching the class based on the rate paid by the department for other adjunct faculty with similar experience/qualifications for the same or similar course. If adjunct faculty rates have been established, the department should provide these rates to the classified employee.

4.0 Definitions

1. ADDITIONAL EMPLOYMENT: Any work performed for payment inside or outside the university other than primary salaried employment.

2. CLASSIFIED EMPLOYEE: Full-time salaried employee who is covered under the rules and regulations of the Virginia State Personnel Act.

3. EXEMPT POSITION: A position that is not subject to the provisions of the Fair Labor Standards Act. The status of the position may be determined by contacting the Classification, Compensation, and Records Manager.

4. NON-EXEMPT POSITION: A position that is subject to the provisions of the Fair Labor Standards Act. The status of the position may be determined by contacting the Classification, Compensation, and Records Manager.

5.0 References

1. Policy 4070: Additional/Outside Employment Policy.

2. Rule 9.5: Rules for the Administration of the Virginia Personnel Act.

3. Fair Labor Standards Act, Overtime Provisions.

4. Faculty Handbook, Section 2.3 Special Faculty Appointments.

6.0 Approvals and Revisions


Approved (date), 1995, by Ann, Spencer, Associate Vice President for Personnel and Administrative Services

Approved (date), 1995, by Commission on Classified Staff Affairs

THEREFORE, it is the recommendation of the Commission on Classified Staff Affairs that this resolution be accepted and approved by the University Council.

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President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm156