Revision of the Process for Review of Proposals for Reduction in Force

Policy Memorandum No. 146

(Long Title)Revision of the Process for University-Level Review of Proposals for Reduction in Force Associated with Discontinuance or Reorganization of Programs

Recommended by the Commission on Faculty Affairs
Approved by CFA: March 18, 1994
Approved by University Council: April 18, 1994
Approved by the President: April 18, 1994
Effective: Immediately

The University Council, on recommendation of the Commission on Faculty Affairs, approved a resolution to revise the Faculty Handbook so that Section 2.11.3 designates the University Advisory Council on Strategic Budgeting and Planning as the principal coordinating body for the university-level review process of a reduction in force associated with discontinuance or reorganization of programs.

Attached are the replacement pages to update your Faculty Handbook. Following is the text of the resolution as adopted by University Council.

WHEREAS, the Phase II process calls for all sectors of the University to examine organizational structures, program requirements, and basic services to look for economies and efficiencies in our operations and to define and focus on the high priority programs; and

WHEREAS, academic program reduction or elimination may be required to reduce the scope of our commitments and to bring them in line with our diminished resources, in some cases requiring the application of procedures outlined in section 2.11.3 of the Faculty Handbook; and,

WHEREAS, the university-level review process in the current Handbook is not well coordinated, leading to possible duplicative efforts and contradictory recommendations from the various commissions; and,

WHEREAS, that process does not reflect the expertise available and the role now assigned to the University Advisory Council on Strategic Budgeting and Planning (known as the Budget and Planning Committee) within the governance system; and

WHEREAS, the Commission on Faculty Affairs believes that the university-level review process should be conducted by the most informed faculty available and that the charge of the Advisory Council and the knowledge of University policy and financial matters gained by its member makes the University Advisory Council on Strategic Budget and Planning the most appropriate governance body to conduct such a review; and,

WHEREAS, concerns of the commissions of University Council need to be incorporated in the review and this can be accomplished by a) appointing commission representatives to participate as members of the Budget and Planning Committee for purposes of the review and b) charging those representatives with the responsibility of bringing forward concerns of the commissions to the Budget and Planning Committee; and,

WHEREAS, the Commission on Faculty Affairs reaffirms the need for a separate, subsequent review by an ad hoc committee concerned with attention to the rights, privileges, and interests of the affected facult and

THEREFORE, BE IT RESOLVED, that the first three paragraphs of section 2.11.3 of the Faculty Handbook, "Reduction in Force Associated with Discontinuance or Reorganization of Programs," be replaced by the following revised text designating the University Advisory Council on Strategic Budget and Planning as the principal coordinating body for the university-level review process and that subsequent paragraphs of section 2.11.3 remain the same.

PET:bjl


President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm146