Policy on Classroom Attendance

Policy Memorandum No. 143

Recommended by the Commission on Commission on Faculty Affairs
Approved by University Council: February 21, 1994
Approved by the President: February 21, 1994
Effective: Immediately

The University Council, on recommendation of the Commission on Faculty Af- fairs, approved, after considerable discussion, a resolution designed to clarify both faculty and student responsibilities related to class attend- ance. Specifically, the resolution amends the Faculty Handbook to allow faculty to include on syllabi a statement regarding their attendance pol- icy, if they have one. The Faculty Handbook has been amended to reflect changes in Section 4.6.1 and 4.6.2.

Following is the text of the resolution as adopted by University Council.

WHEREAS,, Virginia Polytechnic Institute and State University is committed to providing high quality education to its students; and

WHEREAS, attendance at classes is essential to their obtaining that educa- tion; and

WHEREAS, the Faculty Handbook as currently written seems to diminish the importance of attending classes; and

WHEREAS, the Faculty Handbook and Policy Statement 6330 conflict with each other,

THEREFORE, LET IT BE RESOLVED that University policy and sections 4.6.1 and 4.6.2 of the Faculty Handbook be revised as follows:

4.6.1 Syllabus and Performance Expectation

Faculty are expected to provide students with a course syllabus on the first day of classes each semester, including course objectives, topical outlines, and the expected performance for which grades will be assigned as well as the instructor's attendance policy IF ANY. Also included should be a statement on the Honor System and its application to the particular course. The syllabus should also include information about the instructor's office hours and how he/she can be reached directly or through the departmental office during normal working hours.

(Several additional paragraphs follow in the Faculty Handbook, but no additional changes are recommended.)

4.6.2. Class Attendance

Class meetings are an integral part of most courses and the central component of many. Therefore, both faculty and students are expected to meet at all regularly scheduled times, except for cancellations announced on a university-wide basis by appropriate authority.

When faculty cannot meet a class, it is their responsibility to follow departmental procedures so that appropriate measures can be provided for the missed classes.

When students cannot attend a class, it is their responsibility to make arrangements for any work missed as soon as possible.

In cases of prolonged absences, students may ask their academic deans to notify their instructors of the reason for their absence.

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President's Policy Memorandum

URL: http://purl.vt.edu/vtdocs/policies/ppm143