Recommended by the Commission on Undergraduate Studies
Approved by University Council: April 11, 1991
Approved by the President: April 11, 1991
Effective: First Summer Term, 1991
The University Council, on recommendation of the Commission on Undergraduate Studies, unanimously approved a resolution that details specific guidelines whereby a college, department or program can restrict student enrollments. This resultant policy memo replaces existing Policy Memo # 40.
Following is the text of the resolution as adopted by Council.
Because some colleges and departments in the University seek to restrict the enrollment of internal transfer students from other departments or colleges in the University, the Commission on Student Affairs, after a lengthy study, proposed a policy in the spring of 1982: to govern restriction of internal transfers. The policy is designed to assure that such restrictions are considered and approved in the university's governance and that, once approved, information about the restrictions is made clear to students. The University Council, on October 18, 1982, approved the proposed policy, after considerable discussion and after review and approval by the Faculty Senate. The effective date was established as September, 1983. As a result of increased concerns about this matter, the Commission on Undergraduate Studies initiated, in the spring of 1990, a study of the issue of capping or otherwise restricting enrollments. The result of this study is contained in this resolution. Because of the preparation time needed to implement the policy, its effective date was established as First Summer Term, 1991.
WHEREAS, students have a right to information on the policies and procedures regarding transfers from one college or department to another, and
WHEREAS, some colleges/departments wish to be able to enroll students based on locally derived criteria, and
WHEREAS, some colleges/departments may wish to restrict enrollment of internal transfer students to a limited number of times a year while others have no such restriction, and
WHEREAS, some colleges/departments may wish to restrict the total number of students in their programs while others have no such restriction,
THEREFORE, BE IT RESOLVED
That those colleges/departments that wish to restrict internal transfers or to restrict the total number of students in their program must do the following:
THAT all colleges/departments given permission to restrict internal transfers should be listed in the TIME TABLE OF CLASSES, and
THAT a statement should appear in the University Undergraduate Catalog advising students of the possible restriction of access to all colleges/departments as internal transfers, and
THAT a statement should appear in the TIME TABLE OF CLASSES advising students as to which colleges/departments are currently permitted to restrict access by internal transfer, together with the names of contact persons (within restricted programs) who can supply details about restrictions and enrollment procedures, and
THAT any change in the restrictions originally approved shall also be submitted for approval in the manner outlined in 1 and 2 above, and
THAT beginning with the effective date of this resolution, every restricted program shall be required by the University Provost to justify the continuation of those restrictions every four years; this justification shall be submitted for approval in the manner outlined in 1 and 2 above.
President's Policy Memorandum