Academic Eligibility

Policy Memorandum No. 113

Recommended by the Commission on Undergraduate Studies
Approved by University Council: March 4, 1991
Approved by the President: March 4, 1991
Effective: Spring, 1991

The University Council, on recommendation of the Commission on Undergraduate Studies, unanimously approved a resolution that permits a student on academic probation at the end of the spring term to use the subsequent summer or fall sessions to raise the QCA to the required level.

Following is the text of the resolution as adopted by Council.

WHEREAS, the recent University Self Study recommended that the academic eligibility policy be reviewed after four semesters, and

WHEREAS, the university Academic Appeals Committee has recommended alteration of the existing policy based on recent experience, and

WHEREAS, a subcommittee of CUS has reviewed the existing policy and the recommendations of the Appeals Committee and others and has recommended updating the existing policy to better reflect its current implementation,


That the university policy for academic eligibility be amended as follows:

Continued enrollment in Virginia Tech is a privilege which is granted as long as the student is making satisfactory progress toward a degree. When a student's cumulative or term quality credit average (QCA) falls below the 2.0 average required for graduation, the term grade report will carry an "Academic Warning." Any student who fails to maintain the required cumulative QCA shown in the academic eligibility schedule below is placed on academic probation from Virginia Tech after spring term.

The only exception to the required levels of achievement is that a student may satisfy requirements for continued enrollment by earning a minimum yearly QCA of 2.5, May to May.

Academic Eligibility Schedule
Hours attempted (including P/F Required)
plus AP, IB Freshman Ruled Hours
Cumulative QCA at end
of Academic Year
0 - 361.50
37 - 701.75
71 - UP2.00

Students are placed on academic probation only at the end of the academic year (spring term). In exceptional cases, where a student is not making reasonable academic progress during the year, an academic dean may declare the student ineligible to return at the end of any academic term and specify the period of suspension. A student placed on academic probation at the end of the academic year may enroll in the summer sessions (one or both terms) immediately following the onset of probation or in the subsequent fall term to make up the deficiency. A student on probation may NOT enroll in both the summer and fall terms regardless of the number of summer terms he or she was able to attend. If the student raises the QCA to the minimum that was required at the end of the spring term (counting only those enrolled courses that could be used toward fulfillment of the student's degree requirements), the academic probation is rescinded, and the student is eligible to continue studies in the following term. A student on academic probation who does not raise the QCA to the minimum level required at the onset of probation is immediately placed on first academic suspension. An academically suspended student is not eligible for readmission until the summer session one year (12 months) after the onset of first academic probation.

A student returning from first academic suspension will again be evaluated for academic eligibility at the end of the first spring term after return. Failure to attain the required eligibility QCA or to earn a 2.5 QCA from May to May will again result in academic probation and the student may enroll in either summer (one or both terms) or fall to attempt to correct the deficiency. Failure to correct the deficiency will result in a second academic suspension of two years duration from the time the student was placed on the most recent probation.

A student returning from second academic suspension will be evaluated for eligibility at the end of the spring term after return. Failure either to reach the required eligibility QCA or to earn a 2.5 QCA from May to May will result in an immediate permanent dismissal with no probation. THERE IS NO PROVISION FOR APPEAL OF PERMANENT ACADEMIC DISMISSAL.

A student may not receive credit for coursework taken at another college or university during any period in which the student specifically has been suspended or on academic probation by Virginia Tech for academic or disciplinary reasons.

Under extenuating circumstances, appeals for readmission and other exceptions to academic policies may be presented to the Virginia Tech Academic Appeals Committee through their Academic Dean. The Academic Appeals Committee is appointed by the Provost and acts on behalf of the Provost in all academic appeals cases.


President's Policy Memorandum