Guidelines for Undergraduate Degree Requirement Changes
Policy Memorandum No. 109
Recommended by the Commission on Undergraduate Studies
Approved by University Council: May 3, 1990
Approved by the President: May 3, 1990
Effective: Immediately (with checklists to go into effect for the 1992
The University Council, on recommendation of the Commission on
Undergraduate Studies, unanimously approved a resolution that replaces
Policy Memorandum 41.1 (dated October, 1982). Containing three major
provisions, this policy addresses guidelines for undergraduate degree
requirement changes, and in particular, the issue of degree options and
Following is the text of the resolution as adopted by Council.
Whereas, all authorized undergraduate degrees, including such
variants as options and concentrations, are defined operationally by
departments and promulgated in the form of checklists; and
Whereas, the current procedures affecting changes in degree
requirements (total hours, specific course requirements, courses in
major, courses in concentrations, etc.) do not establish consistent
actions among the departments, making it exceedingly difficult for
students, faculty, and the registrar to keep track of the changes; and
Whereas, a system is needed to collect, review and monitor the
collective actions of departments with regard to degree requirements;
THEREFORE, LET IT BE RESOLVED
- That the CUS direct its secretary to maintain a file of all the
degree requirement checklists (degree, option, concentration and minor)
in effect for the current academic year, the past six (6) academic
years, and the two upcoming years.
- That the Office of the Registrar maintain a duplicate file of
degree checklists for working reference.
- That the university (CUS) adopt the following guidelines to
assist departments and colleges in the revision and implementation of
curricula changes in a reasonable and open manner:
- The department offering an undergraduate degree will assume
primary responsibility for its quality and take the initiative in any
revision of its degree programs.
- All proposed changes in undergraduate degree programs, including
in such variants as options or concentrations, will be collected over
the academic year by the department/division and submitted as a package
by January 1 to the College Curriculum Committee (and dean) for review
and approval, and then forwarded to CUS for review and approval two
years prior to the effective date of graduation. If no changes are made
in the checklist, the checklist should be forwarded to the Provost's
Office by the College Curriculum Committee two years prior to the
effective date of graduation with a cover letter indicating there are no
changes. When necessary changes are made in a checklist within the two
years prior to the effective date of graduation, this same process is to
be followed with an explanation of how students are to be notified of
- Checklists will be subject to the 30-day review process when
there are changes in requirements.
- New (i.e., updated) checklists including variants such as options
and concentrations will be entered into the CUS and Registrar's files
only once a year, following commencement day at the end of the spring
semester. At that time, any checklists more than seven (7) years old
will be discarded.
- Requests for an option or concentration to be identified on the
transcript should be from the offering department/division and should
accompany the request for approval of the option or concentration.
President's Policy Memorandum