University Policies
 

University Policies

General University Policies

No. Title Revision Effective
1000 Policy on Policies 3 06/14/2009
1001 University Organizational Charts 2 01/16/2009
1005 Health and Safety Policy 3 04/01/2008
1010 Policy on Smoking 5 03/23/2009
1015 Alcohol Policy 7 05/14/2009
1020 Policy on a Drug-Free University 1 05/12/1998
1025 Anti-Discrimination and Harassment Prevention Policy 3 08/29/2005
1035 Student-Athlete Conduct 1 03/26/2007
1036 Student-Athlete Substance Abuse Policy 0 06/02/2003
1040 Reporting Suspected Fraudulent Activities 1 01/02/2002
1060 Policy on Social Security Numbers 0 05/25/2007
2000 Management Of University Records 2 06/26/2001
2001 Retention and Storage of Presidential Records 0 01/22/1999
2010 Release of Names and Addresses of Students 4 06/21/2002
10000 Policy On Library Deposit Copies of University Publications 0 06/28/2002
10100 Policy for the Purchase of Departmental-Based Computer Systems 1 03/28/2002

Finance and Business Policies

No. Title Revision Effective
3005 University-Related Business Activities 6 06/26/2008
3006 Catering Policy 2 06/21/2002
3010 Maintenance of Internal Controls 4 04/01/2008
3015 University Contract Signature Policy and Procedures 25 06/02/2009
3020 Centers Financial and Administrative Policy and Procedures 3 06/26/2008
3100 Fiscal Responsibility 0 02/28/1999
3105 Effort Certification 1 02/15/2005
3200 Disbursements 0 02/28/1999
3220 Direct Payment Procedures 10 09/07/2006
3240 Consistency in Charging Administrative and Clerical Costs 1 02/15/2005
3245 Cost Sharing on Sponsored Projects 1 02/15/2005
3250 Service Centers 1 02/15/2005
3255 Cost Transfers on Sponsored Projects 1 02/15/2005
3260 Prompt Payment Policy 3 07/17/2009
3350 Internal Audit Department 5 03/31/2008
3600 Funds Handling and Deposit of State and Local Funds 3 06/17/1999
3605 Accounts Receivable 0 09/27/2002
3615 Electronic Delivery Of Paychecks 1 06/17/1999
3625 Unwrapped Coins 1 06/17/1999
3630 Definition and Deposit of Private Funds 1 11/06/2001
3850 Management of Internal Position Allocations 2 04/01/2008
3855 Eminent Scholar Program 4 06/24/2004
3950 Fixed Asset Accounting 7 10/28/2003
3951 Transfer of Equipment from the University to Other Domestic Institutions 0 03/07/2003
3952 University Owned Works of Art, Historical Treasures, and Similar Assets 0 10/29/2003
3955 Management of Surplus Material 7 06/30/2006

Human Resources Policies

No. Title Revision Effective
4010 Policies Governing University Staff 0 06/20/2006
4026 Interviewing and Selection Guidelines for On-Campus Wage And Salaried Classified Positions -- Under Revision 2 09/04/2001
4031 Interviewing and Selection Guidelines for Off-Campus Wage And Salaried Classified Positions 3 02/26/2000
4032 Recruitment Guidelines for On- and Off-Campus Wage And Salaried Classified Positions -- Under Revision 2 06/22/1999
4040 Special Term Staff/Academic Year Appointment Guidelines 7 10/20/2006
4045 Employment Testing Guidelines 2 02/03/1999
4060 Background and Driving Record Investigation 3 06/19/2006
4061 Drug and Alcohol Testing Guidelines for Commercial Drivers License Holders 2 02/03/1999
4070 Additional/Outside Employment Policy 1 12/21/1998
4071 Policy for Staff Employed to Teach for-Credit Courses 3 09/01/2006
4072 Teaching Credit Classes and Overload Compensation for Administrative and Professional Faculty Members 0 03/23/2009
4075 Accommodation of Employees with Disabilities 3 02/18/1999
4080 Guidelines for the Release of Personnel Services Department Records 0 06/18/1993
4082 Appropriate Use of Electronic Personnel and Payroll Records 1 05/13/2008
4085 Guidelines for the Retention of Wage Employee Personnel Records 1 09/08/2000
4240 Guidelines for Implementing the State Layoff Policy 6 09/30/2002
4245 Severance Benefits Policy for University Employees 0 09/11/2006
4260 Probationary Period for Salaried Classified Employees 1 10/27/2003
4296 Adjunct and Wage Faculty Payments (P14 Payments) 2 05/13/2008
4298 Wage Employee Time Worked Records 1 06/20/2006
4300 Hours of Work 4 10/14/2008
4305 Policy on Authorized Closings 11 03/28/2008
4315 Guidelines on Holidays 10 11/05/2008
4320 Guidelines for the Fair Labor Standards Act 3 03/10/2006
4325 Alternate Work Site and Telework Policy 2 12/15/2008
4330 Guidelines for the Use of Volunteers 2 10/17/2007
4335 Employee Awards and Recognition Programs 4 08/25/2008
4340 Leave Sharing Guidelines 4 09/01/2006
4345 Employee Assistance Program 0 03/31/2008
4405 Emeritus Faculty 2 06/28/2006
4410 Faculty Retirement Transition Program 4 09/01/2006
4415 Workers Compensation Program 4 09/01/2006
4420 Return to Work Policy 2 09/01/2006
4800 Tuition and Reimbursement Program for Salaried Employees 3 09/01/2006
4810 Educational Leave for Employees 1 05/12/2008

Facilities Policies

No. Title Revision Effective
5000 University Facilities Usage and Event Approval 10 06/05/2009
5005 Bicycle and Personal Transportation Devices 0 06/10/2009
5010 Summer Conferences 2 05/02/2002
5120 Special Use (SU) Parking Passes for Student Leaders 1 01/22/2002
5205 Sales and Solicitation on Campus 2 06/21/2002
5210 Advertising on Campus 6 11/05/2002
5403 Policy on Employee Housing 0 10/19/2006
5404 Renovation, Maintenance and Repair of Leased University Facilities 1 06/18/2009
5405 Non-capital Construction, Renovation, Maintenance and Repair of University-owned Facilities 6 06/18/2009
5406 Requirements for Temporary Facilities/Tents/Stages 2 04/16/2004
5410 Official Building and Facility Names, Designations and Numbers 5 12/02/2008
5420 Policy on Facility Use Agreements 1 05/03/2002
5500 State Vehicle Management 1 04/01/2008
5505 Campus Energy and Water Policy 1 01/14/2009
5600 Response to Bomb Threats 2 05/03/2002
5605 Residence Hall Fire and Fire Alarm Procedures 3 05/08/2002
5610 Policy On Animal Escape Notification 1 05/06/2002
5615 University Safety and Security 5 02/27/2009
5616 Campus and Workplace Violence Prevention Policy 2 03/19/2008
5620 Access Control: Key Control Policy 3 04/23/2007
5705 Installation of Window Air Conditioners 2 11/06/2001

Academic Policies

No. Title Revision Effective
6100 Department Head 3 04/19/2002
6105 Periodic Evaluation of Academic Deans 1 04/19/2002
6150 Policy and Procedures for Establishment of New Schools at Virginia Tech 1 04/23/2002
6200 Policy on Research Extended Appointments 3 11/07/2005
6300 Class (Academic) Level 1 10/31/2001
6305 Academic Eligibility and Academic Drops 3 04/15/2002
6306 Administrative Policy for Defining Academic Standing Between Terms 0 10/31/2001
6311 Course Withdrawl Policy 0 01/03/2002
6315 Full-Time Academic Status 1 04/15/2002
6320 Maximum Loads for Undergraduates 2 04/15/2002
6325 Adding and Dropping Classes 2 04/15/2002
6330 Classroom Attendance and Conduct 1 10/31/2001
6340 Major Requirements 2 04/15/2002
6345 Offering of Academic Minors 2 04/15/2002
6348 American History Graduation Requirement 0 01/02/2002
6350 Internal Transfers and Restricted Curricula 2 04/16/2002
6355 Course Prerequisites 0 10/31/2001
6360 Auditing Courses 0 10/31/2001
6363 Administration of Contract Courses 1 04/01/2008
6364 Distance Learning 0 08/20/2008
6365 Approvals for Special Courses and Independent Studies 0 10/31/2001
6370 Resignations of Students 2 10/08/2008
6400 Policy on University Textbook Sales 2 08/01/2006
6500 Substantive Change 0 11/1/2008
6505 Academic Consortial Relationships 0 08/20/2009
6700 Undergraduate Credits 2 04/16/2002
6710 Obsolete Academic Records 2 04/16/2002
6800 Undergraduate Grading Policies 3 04/16/2002
6810 University Evaluation and Final Examination Policies 1 04/16/2002
6815 Undergraduate Graduation 2 04/17/2002
6900 Course Numbering and Approvals 1 04/17/2002

Information Technology Policies

No. Title Revision Effective
7000 Acceptable Use of Computer and Communication Systems 2 03/28/2002
7010 Policy for Securing Technology Resources and Services 1 01/22/2007
7025 Safeguarding Nonpublic Customer Information 0 05/12/2004
7030 Policy on Privacy Statements on Virginia Tech Web Sites 1 03/27/2002
7035 Privacy Policy for Employees' Electronic Communications 0 03/14/2005
7040 Personal Credentials for Enterprise Electronic Services 2 08/24/2009
7100 Administrative Data Management and Access Policy 4 04/01/2008
7105 Policy for Protecting University Information in Digital Form 0 07/1/2008
7200 University IT Security Program 0 06/12/2006
7205 IT Infrastructure, Architecture and Ongoing Operations 0 06/12/2006
7210 IT Project Management 0 06/12/2006
7215 IT Accessibility 0 06/12/2006

Student Affairs Policies

No. Title Revision Effective
8000 Registration of Student Organizations 6 04/9/2003
8005 University Staff Support for Student Programming Organizations 1 10/29/2001
8010 Classification of Student Organizations 4 04/09/2003
8011 Establishing and Maintaining a University Student Life Program (USLP) 3 04/17/2002
8012 Establishing and Maintaining a University Chartered Student Organization (UCSO) 3 04/17/2002
8013 Establishing and Maintaining a Registered Student Organization (RSO) 3 04/17/2002
8014 Establishing and Maintaining an Extended Campus Student Organization 0 04/09/2003
8205 Film Policy 1 04/17/2002
8215 Major Entertainment Sponsorship 4 12/8/2003
8220 Security Requirements for Events Sponsored By Student Organizations 2 10/17/2001
8300 University Policies for Student Life 0 08/21/2007

Development and University Relations Policies

No. Title Revision Effective
12000 Policy on the Usage of the University Name 3 06/26/2008
12005 Policy on Commemorative Tributes 4 04/01/2008
12010 Policy on Dedication of University Facilities 0 10/6/2008
12100 Policy on Coordination of Private Fundraising 0 10/6/2008
12105 Accepting Gifts of Building Materials 2 05/08/2002
12110 Handling Virginia Tech Foundation Funds 2 05/08/2002
12115 Reporting Gifts-in-Kind to the University 1 11/06/2001
12120 Virginia Tech Foundation Funding Requests 3 05/12/2008
12200 Virginia Tech News Daily E-Mail Policy 0 07/31/2009
12205 Responding to Virginia Freedom of Information Act Requests 0 09/16/2009

Research Policies

No. Title Revision Effective
13000 Policy on Intellectual Properties 3 04/15/2008
13005 Interdisciplinary Research Centers 1 10/30/2001
13010 Faculty Conflicts of Interest and Commitment Policy 4 05/13/2008
13015 Ownership and Control of Research Results 0 10/03/2001
13020 Policy on Misconduct in Research 0 09/17/2007
13025 Removal of a Principal, Co-Principal or Lead Investigator 0 03/23/2009