University Policies
 

University Policies

General University Policies

No. Title Revision Effective
1000 Policy on Policies 3 06/14/2009
1001 University Organizational Charts 2 01/16/2009
1005 Health and Safety Policy 4 12/02/2010
1010 Policy on Smoking 6 01/28/2011
1015 Alcohol Policy 8 03/23/2010
1020 Policy on a Drug-Free University 1 05/12/1998
1025 Anti-Discrimination and Harassment Prevention Policy 6 06/03/2013
1035 Student-Athlete Conduct 1 03/26/2007
1036 Student-Athlete Substance Abuse Policy 0 06/02/2003
1040 Reporting and Investigating Suspected Fraudulent Activities 2 11/01/2012
1060 Policy on Social Security Numbers 0 05/25/2007
2000 Management Of University Records 3 12/13/2010
2001 Retention and Storage of Presidential Records 0 01/22/1999
10000 Policy On Library Deposit Copies of University Publications 0 06/28/2002

Finance and Business Policies

No. Title Revision Effective
3005 University-Related Business Activities 6 06/26/2008
3006 Catering Policy 3 03/04/2014
3010 Maintenance of Internal Controls 4 04/01/2008
3015 University Contract Signature Policy and Procedures 32 09/09/2013
3020 Centers Financial and Administrative Policy and Procedures 4 08/17/2011
3100 Fiscal Responsibility 0 02/28/1999
3105 Effort Certification 1 02/15/2005
3200 Disbursements 0 02/28/1999
3220 Direct Payment Procedures 11 03/07/2014
3240 Consistency in Charging Administrative and Clerical Costs 1 02/15/2005
3245 Cost Sharing on Sponsored Projects 1 02/15/2005
3250 Service Centers 1 02/15/2005
3255 Cost Transfers on Sponsored Projects 2 08/10/2013
3260 Prompt Payment Policy 3 07/17/2009
3350 Internal Audit Charter 6 11/07/2011
3400 Administration of Privately-funded Scholarships 1 08/23/2013
3600 Funds Handling and Deposit of State and Local Funds 3 06/17/1999
3605 Accounts Receivable 0 09/27/2002
3610 Accepting and Handling Payment Card Transactions 0 12/14/2011
3615 Electronic Delivery Of Paychecks 1 06/17/1999
3625 Unwrapped Coins 1 06/17/1999
3630 Definition and Deposit of Private Funds 1 11/06/2001
3850 Management of Internal Position Allocations 2 04/01/2008
3855 Eminent Scholar Program 4 06/24/2004
3950 Fixed Asset Accounting 7 10/28/2003
3951 Transfer of Equipment from the University to Other Domestic Institutions 0 03/07/2003
3952 University Owned Works of Art, Historical Treasures, and Similar Assets 1 05/09/2012
3955 Management of Surplus Material 7 06/30/2006

Human Resources Policies

No. Title Revision Effective
4010 Policies Governing University Staff 0 06/20/2006
4026 Interviewing and Selection Guidelines for On-Campus Wage And Salaried Classified Positions 2 09/04/2001
4031 Interviewing and Selection Guidelines for Off-Campus Wage And Salaried Classified Positions 3 02/26/2000
4032 Recruitment Guidelines for On- and Off-Campus Wage And Salaried Classified Positions 2 06/22/1999
4040 Special Term Staff/Academic Year Appointment Guidelines 8 01/18/2010
4045 Employment Testing Guidelines 3 01/07/2011
4060 Conviction and Driving Record Investigation 5 11/14/2012
4061 Drug and Alcohol Testing Guidelines for Commercial Drivers License Holders 2 02/03/1999
4070 Additional/Outside Employment Policy for Salaried Classified and University Staff 2 08/10/2012
4071 Policy for Staff Employed to Teach for-Credit Courses 5 07/25/2013
4072 Teaching Credit Classes and Overload Compensation for Administrative and Professional Faculty Members 1 10/05/2012
4075 Policy for University Accommodations of Persons with Disabilities 4 06/30/2010
4080 Guidelines for the Release of Human Resources Department Records and Names, Physical Work Addresses and Work Email Addresses of Faculty and Staff 2 08/09/2012
4082 Appropriate Use of Electronic Personnel and Payroll Records 3 07/25/2013
4085 Guidelines for the Retention of Wage Employee Personnel Records 2 06/21/2010
4240 Layoff Policy for Staff 7 05/28/2010
4245 Severance Benefits Policy for University Employees 1 11/09/2009
4260 Probationary Period for Salaried University Staff Employees 3 08/22/2013
4296 Adjunct and Wage Faculty Payments (P14 Payments) 2 05/13/2008
4298 Wage Employee Time Worked Records 2 05/28/2010
4300 Hours of Work 6 03/11/2011
4305 Policy on Authorized Closings 14 10/03/2012
4315 Guidelines on Holidays 11 11/04/2011
4320 Guidelines for the Fair Labor Standards Act 5 08/31/2011
4325 Alternate Work Site and Telework Policy 5 02/18/2013
4330 Guidelines for the Use of Volunteers 3 02/19/2010
4335 Employee Awards and Recognition Programs 4 06/01/2010
4340 Leave Sharing Guidelines 4 06/01/2010
4345 Employee Assistance Program 0 03/31/2008
4405 Emeritus/Emerita Faculty 4 11/18/2011
4410 Faculty Retirement Transition Program 5 02/25/2010
4415 Workers Compensation Program 4 06/01/2010
4420 Return to Work Policy 3 05/21/2010
4800 Tuition Waiver and Reimbursement Program for Salaried Employees 5 10/14/2013
4810 Educational Leave for Employees 2 02/19/2010

Facilities Policies

No. Title Revision Effective
5000 University Facilities Usage and Event Approval 10 06/05/2009
5005 Bicycle and Personal Transportation Devices 1 08/19/2011
5010 Summer Conferences 2 05/02/2002
5120 Special Use (SU) Parking Passes for Student Leaders 3 06/04/2012
5215 Sales, Solicitation and Advertising on Campus 0 07/3/2012
5403 Policy on Employee Housing 0 10/19/2006
5404 Renovation, Maintenance and Repair of Leased University Facilities 1 06/18/2009
5405 Non-capital Construction, Renovation, Maintenance and Repair of University-owned Facilities 8 08/31/2011
5406 Requirements for Temporary Facilities/Tents/Stages 3 12/07/2010
5407 University Building Official Office 0 11/8/2010
5410 Official Building and Facility Names, Designations and Numbers 5 12/02/2008
5420 Policy on Facility Use Agreements 2 01/28/2010
5450 Fixed-Installation Automated External Defibrillator (AED) Policy 0 08/15/2011
5500 State Vehicle Management 2 12/13/2010
5501 Electric/Gas Utility-type Vehicle 0 08/19/2011
5505 Campus Energy, Water, and Waste Reduction Policy 2 02/28/2011
5600 Response to Bomb Threats 4 10/14/2013
5605 Residence Hall Fire and Fire Alarm Procedures 3 05/08/2002
5610 Policy On Animal Escape Notification 2 03/11/2011
5615 University Safety and Security 11 10/03/2013
5616 Campus and Workplace Violence Prevention Policy 7 10/03/2012
5617 Safety and Security Camera Acceptable Use Policy 2 04/17/2012
5620 Access Control: Key Control Policy 4 12/13/2010
5705 Installation of Window Air Conditioners 3 12/07/2010

Academic Policies

No. Title Revision Effective
6100 Department Head 3 04/19/2002
6105 Periodic Evaluation of Academic Deans and Vice Presidents 2 10/02/2013
6150 Policy and Procedures for Establishment of New Schools at Virginia Tech 1 04/23/2002
6200 Policy on Research Extended Appointments 5 06/07/2010
6300 Class (Academic) Level 1 10/31/2001
6305 Academic Eligibility and Academic Drops 3 04/15/2002
6306 Administrative Policy for Defining Academic Standing Between Terms 0 10/31/2001
6311 Course Withdrawl Policy 0 01/03/2002
6315 Full-Time Academic Status 1 04/15/2002
6320 Maximum Loads for Undergraduates 2 04/15/2002
6325 Adding and Dropping Classes 2 04/15/2002
6330 Classroom Attendance and Conduct 1 10/31/2001
6340 Major Requirements 2 04/15/2002
6345 Offering of Academic Minors 2 04/15/2002
6348 American History Graduation Requirement 0 01/02/2002
6350 Internal Transfers and Restricted Curricula 2 04/16/2002
6355 Course Prerequisites 0 10/31/2001
6360 Auditing Courses 0 10/31/2001
6362 Policy on Continuing and Professional Education 0 03/19/2010
6363 Administration of Contract Courses 1 04/01/2008
6364 Distance Learning 1 10/02/2012
6365 Approvals for Special Courses and Independent Studies 0 10/31/2001
6370 Resignations of Students 2 10/08/2008
6400 Policy on University Textbook Sales 0 08/01/2006
6500 Substantive Change 0 11/1/2008
6505 Academic Consortial Relationships 0 08/20/2009
6700 Undergraduate Credits 2 04/16/2002
6710 Obsolete Academic Records 2 04/16/2002
6800 Undergraduate Grading Policies 3 04/16/2002
6810 University Evaluation and Final Examination Policies 1 04/16/2002
6815 Undergraduate Graduation 2 04/17/2002
6900 Course Numbering and Approvals 1 04/17/2002

Information Technology Policies

No. Title Revision Effective
7000 Acceptable Use and Administration of Computer and Communication Systems 2 03/28/2002
7010 Policy for Securing Technology Resources and Services 1 01/22/2007
7025 Safeguarding Nonpublic Customer Information 0 05/12/2004
7030 Policy on Privacy Statements on Virginia Tech Web Sites 1 03/27/2002
7035 Privacy Policy for Employees' Electronic Communications 0 03/14/2005
7040 Personal Credentials for Enterprise Electronic Services 2 08/24/2009
7100 Administrative Data Management and Access Policy 4 04/01/2008
7105 Policy for Protecting University Information in Digital Form 0 07/1/2008
7200 University IT Security Program 0 06/12/2006
7205 IT Infrastructure, Architecture and Ongoing Operations 0 06/12/2006
7210 IT Project Management 0 06/12/2006
7215 IT Accessibility 0 06/12/2006

Student Affairs Policies

No. Title Revision Effective
8000 Registration of Student Organizations 7 11/28/2011
8005 University Staff Support for Student Programming Organizations 2 07/27/2013
8010 Classification of Student Organizations 5 11/28/2011
8011 Establishing and Maintaining a University Student Life Program (USLP) 4 11/28/2011
8012 Establishing and Maintaining a University Chartered Student Organization (UCSO) 5 07/27/2013
8013 Establishing and Maintaining a Registered Student Organization (RSO) 5 07/27/2013
8014 Establishing and Maintaining an Extended Campus Student Organization 2 07/27/2013
8205 Film Policy 1 04/17/2002
8215 Major Entertainment Sponsorship 4 12/8/2003
8220 Security Requirements for Events Sponsored By Student Organizations 3 07/27/2013
8300 Hokie Handbook 1 11/17/2011

Development and University Relations Policies

No. Title Revision Effective
12000 Policy on the Usage of the University Name 5 10/24/2011
12005 Policy on Commemorative Tributes 4 04/01/2008
12010 Policy on Dedication of University Facilities 0 10/6/2008
12100 Policy on Coordination of Private Fundraising 0 10/6/2008
12105 Accepting Gifts of Building Materials 2 05/08/2002
12110 Handling Virginia Tech Foundation Funds 3 01/02/2013
12115 Accepting and Reporting Gifts-in-Kind 3 07/29/2013
12120 Virginia Tech Foundation Funding Requests 3 05/12/2008
12200 Virginia Tech News Daily E-Mail Policy 0 07/31/2009
12205 Responding to Virginia Freedom of Information Act Requests 0 09/16/2009

Research Policies

No. Title Revision Effective
13000 Policy on Intellectual Property 4 06/03/2013
13005 Centers and University Institutes: Establishment, Governance and Programmatic Oversight 2 05/02/2011
13010 Individual Conflicts of Interest and Commitment 5 08/10/2012
13015 Ownership and Control of Research Results 0 10/03/2001
13020 Policy on Misconduct in Research 0 09/17/2007
13025 Removal of a Principal, Co-Principal or Lead Investigator 0 03/23/2009